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We are Hiring – Accounts Clerk

We are seeking an Accounts Clerk to join our fantastic team.

Great Domaines is a leading importer and distributor of exclusive wines, with a focus on high-quality, limited-production wines. Our portfolio includes a wide range of wines from some of the world’s most renowned vineyards.

Responsibilities:

  • Invoice Processing:
    • Receiving and reviewing invoices from suppliers and vendors.
    • Ensuring the accuracy and completeness of invoices.
    • Matching invoices to purchase orders and delivery receipts.
  • Includes local and foreign suppliers.
  • Following up on Open Purchase Orders.
  • Generating Transport Invoices
  • Data Entry:
    • Accurately entering invoice details into the company’s accounting or ERP system.
    • Coding invoices with appropriate expense accounts and cost centres.
  • Allocating supplier payments to invoices on SAP
  • Scanning and Saving documents on SAP when processing invoices/credits
  • Vendor Communication:
    • Corresponding with vendors regarding invoice discrepancies, payment terms, and payment inquiries.
    • Resolving issues or discrepancies with invoices through effective communication.
  • Payment Processing:
    • Preparing and processing payments to suppliers and vendors, including checks, electronic transfers, and other payments.
    • Ensuring payments are made within established payment terms to take advantage of early payment discounts.
    • Emailing POPs and Remittances to Suppliers.
  • Reconciliation:
    • Reconciling supplier statements with the accounts payable ledger to ensure accuracy and resolve discrepancies.
    • Maintaining accurate and up-to-date records of outstanding payables.
  • Expense Tracking:
    • Tracking and reporting on company expenses, providing regular reports to management or finance teams.
  • Reconciling and Capturing of Credit Card Statements.
  • Petty Cash – maintaining/reconciling and capturing.
  • Record Keeping:
    • Maintaining organized and up-to-date records of invoices, payments, and related documentation.
    • Ensuring compliance with document retention policies and financial regulations.
  • Month-End Procedures:
    • Assisting with month-end and year-end closing processes, including reconciling accounts and preparing financial reports.
  • Vendor Management:
    • Evaluating vendor performance and adherence to payment terms.
    • Recommending changes or improvements in vendor relationships.
  • Compliance:
    • Ensuring compliance with company policies and relevant accounting standards.
    • Staying updated on changes in tax regulations and reporting requirements.
  • Reporting:
    • Generating reports related to accounts payable for management, auditors, or other stakeholders as required.
  • Problem Resolution:
    • Investigating and resolving discrepancies, errors, and disputes related to accounts payable.
  • Supporting Audits:
    • Assisting internal and external auditors during financial audits and providing necessary documentation.
  • Process Improvement:
    • Identifying opportunities for process improvements to increase efficiency and accuracy in the accounts payable department.
  • Team Collaboration:
    • Collaborating with other departments such as sales, cellar and marketing teams to ensure smooth operations.

 

Qualification / Experience requirements:

System : SAP an advantage

Post matric accounting-oriented qualification or qualification by sufficient experience

3 years plus working in finance / accounting environment, especially with creditors records

Characteristics

Ability to work in a team

Attention to detail which includes accuracy of data entry, recording and electronic filing of records

Ability to prioritise